Carry out a project
Time to turn the idea into reality? We are with you throughout the journey. On this page, you will find important information for you who have received a positive decision from our board and are ready to get started!
We support you along the way
We want you to succeed with your project and are here when you need us. We will invite you to a small training session where we go through the decision, how the application for payment works, logo rules you must follow, and other important information. We also answer questions that may arise during the project's progress and support with applications for payments. Don't hesitate to reach out if you have any questions.
Show that you are running a Leader project
All projects that receive Leader support must show this by using our logos (Leader Linné's logo and a special EU logo). There are rules governing when and how the logos should be used, but this applies to websites, social media, advertisements, posters, and information sheets, for example. All projects receive information about the rules with their decision, and we will email the logos to you. If you are unsure whether you have used the logos correctly, please ask us, and we will take a look together!
It is important to remember to use the logos as it is a regulatory requirement from the EU to be able to receive the support paid out. The Swedish Board of Agriculture checks that the rules are followed, and otherwise, deductions may occur.
Apply for payment
Our advice is to apply for payment continuously during the project's progress, especially for larger projects. In addition to not having to cover all the costs upfront, you also reduce the risk of deductions on the project support.
Contact us before you submit your application for payment in the Swedish Board of Agriculture's e-service. It is your responsibility to keep track of your finances so that you follow the decision, but we can help review the application before you submit it. We do this to reduce the risk of unapproved expenses being reported. Such errors cannot be corrected afterwards and may lead to deductions – meaning less money in project support.
This also applies when applying for final payment.
Did it not turn out as you intended?
It is important that you follow your decision and work according to the project plan. But we know that things can change, or not always go as planned. Then it is important that you contact us.
It is possible to extend the end date if you need more time. It may also be possible to apply for a change of the support decision if, for example, the focus, budget, or financing plan changes.
But! It is important that you contact us before before you make any changes, and before the project period ends. Otherwise, there is a risk that the support cannot be paid out.
Prepare yourselves
Read the final report – from the beginning
From experience, we know that you want to get started quickly, but it also helps if you do it right from the start. Please take a look at the final report now, so you know what questions you need to answer later when it is time to close the project.
Inspire others
You are our ambassadors
Please tell others about us and the opportunity to apply for Leader support. You can inspire more to dare to take the step!
Are you using social media to tell about your project? Please tag us in posts and events. We would of course like to share your project with others.
Here's how you do it – some advice along the way
Separate the project
When it comes to accounting, it is important that you separate the project. This means that you report the project's finances separately from the rest of the business. You do this by recording all revenues and costs related to the project in a distinct way – for example, with a specific project number or cost center in the accounting software.
NYou will need to produce a report from the accounting that shows that you have separated the project, where only the expenses and revenues that belong to the project are included.
Apply for an advance
There is an opportunity to apply for an advance on the support as soon as you have received the formal decision from the Swedish Board of Agriculture – this applies to everyone except municipalities and authorities.
In the document Decision on support you can see how much support you can receive from the Swedish Board of Agriculture. It is that amount that forms the basis for what you can receive in advance.
Remember to report expenses even for the advance, it is part of your granted support. You report this in connection with the application for partial and final payment.
You apply for an advance via My pages on the Swedish Board of Agriculture's website.
Apply for partial payment
You can apply for partial payment at any time after you have received your decision on support and have incurred expenses for the project.
We advise everyone to make an application for payment within two months into the project and then continuously throughout the project period. You apply for partial payments via My pages on the Swedish Board of Agriculture's website. On the Swedish Board of Agriculture's website, there is also support and a guide on how the e-service works.
Be careful with the payment proofs
In addition to invoice copies, you also need payment proofs that show that the payments have gone through. A payment proof can be downloaded from the online bank, often you can click on “Historical payments” or similar. The payment proof should include the following:
- Payment date
- Paid amount
- Sender (which account the money was withdrawn from)
- Recipient (that the payment has gone to the same plusgiro, bankgiro, or account number as stated on the invoice)
- That the payment has been completed. “Immediate payment” is not considered a completed payment.
Report the voluntary time
Facilitate the work of reporting voluntary time by continuously recording your hours throughout the entire project period. You can credit your time from the day your application was submitted via My pages on the Swedish Board of Agriculture's website.
Forms for time reporting are available on the page Forms and logos but it is perfectly fine to create your own lists in, for example, Excel. The important thing is to indicate who has done something, when it was done, and what has been done. The lists also need to include contact details, such as phone numbers, for those who have contributed with voluntary work.
We will follow up on the voluntary time in connection with project visits and a summary will be emailed to the Leader team at the final report.
Report working hours
If you have salary costs in the project, you must report working hours using the Swedish Board of Agriculture's form ”Project Diary”. Remember to fill in the project diary continuously throughout the entire project period.
Travel reimbursement
If you have car trips in the budget, you must report travel reimbursement using the Swedish Board of Agriculture's form.
When purchasing used equipment
When you purchase used equipment, you must find out if the equipment was purchased by the previous owner with support from public funds. To certify that this is not the case, you use the Swedish Board of Agriculture's form.
Avoid deductions
- Read the decision carefully. Follow the conditions, approved project plan, and budget. You must fulfill the purpose and goal stated in the decision. If you deviate from the project plan and your decision, you risk not receiving the funds you have applied for. Only the expenses stated in the decision are eligible for support.
- Be careful with the logos. Ensure that the correct logos are included on all materials. If you miss this, there is a risk of deductions. We can advise you if you are unsure.
- Do not forget to separately report the project's expenses. To avoid deductions, you should be able to produce a report from the accounting where only the expenses related to the project are included.
- Check with us before applying for payment. Do not forget that it is not possible to correct mistakes afterwards once you have submitted the application for partial or final payment. To reduce the risk of errors, it is important to check with us at the Leader office before you submit via the Swedish Board of Agriculture's e-service. Depending on the type of project you have, you will need to report in slightly different ways. We will guide you!